The Korganizer Handbook
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# Chapter 6. Reference

# 6.1. Windows

This section contains description of the following windows:

- Categories tab window that is part of both Event and To-Do entry window.

- Attendees tab window that is part of both Event and To-Do entry window.

- Configure toolbars window that is accessed by clicking Settings->Configure toolbars menu item.

- Preferences window that is accessed by clicking Settings->Preferences menu item.

## 6.1.1. Categories

You can assign several categories to the task. Click on Categories button. Click on the Add<< button to assign suitable categories to the task. You can also add a new category in the New Category field.

The first category that you assign to the task is special. It defines the color of the event in the agenda view. Thus Meeting will get colored grey while Holiday will be displayed in red. The colors can be configured in the Settings->Preferences dialog. Other categories that your assign to the task have no special meaning. The Find dialog ignores categories.

| For instance your language lesson at work belongs to both Business and Education categories, while the anniversary of your marriage belongs to either Personal or Special Occasion - it's your choice.

Check the Private box to keep the To-Do task private. Currently, this checkbox has no real effect. However, when group scheduling features of Korganizer are completed, private tasks will only be visible to you. The checkbox may also have an effect when the calendar file is loaded in another calendar understanding the vCalendar format.

## 6.1.2. Attendees

Attendee Name field

  Fill in the Attendee Name and Email address fields.

Role

  Choose the role of the attendee (Attendee, Organizer, Owner, Delegate). The role is a simple reminder of what is the role of this attendee. It can be used for sorting (see below).

Status

  Choose the status of the attendee (Needs Action, Accepted, Sent, Tentative, Confirmed, Declined, Completed, Delegated). The status, which is displayed in the details list window gives you quick overview of what should be done to make the event successfull. It can be used for sorting (see below).

Require Response

  Check the Require Response checkbox if this attendee should respond to your schedule plan. Consequently the attendee will be emailed with the event schedule information. A small envelope will appear in the details list to indicate this. This feature will be more useful when full group scheduling is implemented.

Add

  Click on the Add button to add the attendee to the list.

Repeat the above procedure for all attendees.

Address Book

  If the attendee is in your Address Book, you do not have to remember his email address. Just click on the Address Book... button and choose the attendee from the list. Please note that this is the standard KDE address book, which is also used by KMail and can also be called as a separate application (kab).

Sorting

  Please note that you can change the order of attendees. Click on any of the column headings (Name, Email, Role, Status, RSVP) to sort the list according to that column.

Changing the Status

  As the attendees send you feedback (they confirm, decline, delegate the event), you will need to edit the status and perhaps other information. First select the attendee from the list (click on his/her line). Attendee name, e-mail and other data will appear in the appropriate fields. Now edit the information and change the status as needed. When finished, click on the Modify button to save your changes.

## 6.1.3. Configure toolbars

Korganizer has two toolbars: a Main toolbar (with New, Open, Print, Cut, Copy, Paste, Goto Today, New Event and Mail Event icons, and with actions specific to Korganizer, like Find and Print preview) and a View toolbar (for selecting between List view, Day view, Workday view, Week view, and Month view). You can customize these toolbars in various ways: you can add new icons, change the icon size, change toolbar position and add text description to the icons.

Although the text below describes how you can change the toolbar location in the Settings->Configure toolbars menu, there is another and perhaps easier way to move the toolbars around the screen. You can simply drag the toolbar by the handle on the left border of each toolbar, and drop it whenever you wish. Also look at other easy drag-and-drop operations.

### 6.1.3.1. Choosing the toolbar

First you need to choose the toolbar that you want to modify. All actions apply to the toolbar that is selected at the top of the window.

### 6.1.3.2. Available actions

There are two rectangles below the toolbar title: Available actions and Current actions. Using the left and right arrows (located between the rectangles) you can add icons from the Available actions group to the Current actions group. The toolbar will have every icon that is in the Current action rectangle.

| Remember that less icons may be better, because the screen is less cluttered and therefore looks cleaner. For instance if you always cut and paste with the keyboard hotkeys, you do not need the Cut, Copy and Paste icons.

### 6.1.3.3. Text position

Initially, icons do not have any text assigned. You may prefer having text under each icon, or text aside each icon. You can also have plain texts without any icons.

### 6.1.3.4. Toolbar position

You can have the toolbar at the top, bottom, left or right side. If you choose Floating position, the toolbar will be displayed outsite the main Korganizer panel and you can move it around. If you choose Flat, the toolbar will collapse into a tiny rectangle. You can later click on that rectangle and the toolbar will appear again.

### 6.1.3.5. Icon size

You can change the size of the icons. Make your choice between small, medium and large icons.

## 6.1.4. Preferences

The options dialog lets you configure a number of different areas of Korganizer.

### 6.1.4.1. Personal

The personal options relate to your personal identity, and other miscellaneous things that don't fall under any of the other general categories.

Your Name

  Your Name initially contains the Full Name from Personalization->E-mail in KDE Control Center, but you can of course type in a different name. This name will be displayed as Owner in To-Do tasks and Events.

Email address

  Email address will be used to identify the owner of the calendar. When another person opens your calendar or events, he/she will not be able to modify it, because it will be read-only.

Additional

  Additional information about yourself. Currently this field is unused, so you may safely ignore it.

Send Bcc to owner when mailing events

  When you check the Send Bcc to owner when mailing events, you will get a copy of all e-mail messages that Korganizer sends at your request to the event attendees.

Auto-save calendar

  When Auto-save calendar is checked, calendar is saved automatically when you exit Korganizer, without asking. Furthermore, the calendar is saved periodically as you work to prevent the loss of valuable data. You can also specify the save interval in minutes.

Confirm Deletes

  When you check Confirm Deletes, Korganizer will ask you to confim each deletion. If this is not checked, Korganizer will never ask before deleting events.

Holidays

  Holidays menu defines public holidays automatically according to the chosen country. Public holidays and weekends are displayed in red color.

### 6.1.4.2. Time & Date

Time Zone

  Time Zone specifies your time zone in hours offset from UTC (GMT). For the US East Coast, that means -0500 when Daylight Savings are not in effect, and -0400 when they are. Korganizer will automatically adjust for daylight savings.

Default Event Time

  When you choose New Event from the Action Menu, or create an event in some other manner such that Korganizer cannot guess when you would like your event to start, Korganizer will put this hour in the start time editor as the default value.

Default duration time of a new appointment

  When you choose New Event from the Action Menu, or create an event in some other manner such that Korganizer cannot guess the duration of your event, Korganizer will use this as the default value.

Default Alarm Time

  In Default Alarm Time you decide how long before the actual event's scheduled time will alarm activate.

### 6.1.4.3. Fonts

- Click the Time Bar Font button to choose Font, Font style and Size for the time bar.

- Click the Month button to choose Font, Font style and Size for the Month View.

- Click the Week button to choose Font, Font style and Size for the Day View, Week View and Work Week View.

### 6.1.4.4. Colors

Choose the color used for holidays, for highlighting, and for specific event categories. You can choose different color for each category. Of course too much colors may be confusing, so use common sense.

You can also choose a default event color and agenda view background color.

### 6.1.4.5. Views

Day Begins At

  Day Begins At is the hour that Korganizer will display at the top. You can of course scroll to an earlier hour, but the Day Begins At should be the earliest time that you use for events. It could be the time when you usually get up, or the time when you start working.

Show events that recur daily in the Date Navigator

  If the Show events that recur daily in Date Navigator checkbox is checked, the days containing daily recuring events are shown in bold typeface in the Date Navigator.

Show events that recur weekly in the Date Navigator

  If the Show events that recur weekly in Date Navigator checkbox is checked, the days containing weekly recuring events are shown in bold typeface in the Date Navigator.

Enable ToolTips displaying summary

  If your summary for an event is longer than would fit in the current View, the remaining characters are not displayed. Check Enable ToolTips displaying summary if you want the full summary displayed when the mouse pointer remains over the appointment for a few seconds.

### 6.1.4.6. Printing

Select the appropriate Printer Name which you want to use for printing in Korganizer.

Paper Orientation specifies the orientation of the printounts. Portait is vertical printing (more tall than wide), Landscape is horizontal (more wide than tall).

The Preview Program field tells Korganizer what program you want to use when you choose Print Preview from the File Menu. Typically you will want to use kghostview, ghostviewghostview>, or gv here.

To be able to use the Print preview... feature, you need a program that can accept printing output of Korganizer and display it on the screen. Since Korganizer uses the PostScript language to talk to your printer, you need a program that understands PostScript and that can show it on your screen. Historically, the best results have been achieved with gv, but KDE-specific program kghostview is quite mature and therefore is the default. You may of course specify gv if you wish, or any other PostScript-to-screen software.

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